[Enhance] Vendor records for individual vols. in set

[Weitz,Jay]

Although my colleague Luanne Goodson responded to this question last week while I was out of the office (for which I thank her, and from which absence I am still trying to catch up), I did want to note that a similar question about ambiguous analytical records was addressed previously.  The notes on the Enhance Sharing Session at ALA Midwinter in Philadelphia on 2008 January 11 (which were distributed on this discussion list following that meeting) included the following account.  The particular records that Mr. Rohrbacher cites happen to be closed multivolume sets in field 300 rather than open entries, but the same principle applies.

*****

"Although the next question referred specifically to individual volumes of composer collected works, the issue has wider application for Enhance participants.  Some vendors create records for such individual volumes that are ambiguous in that the 300 field appears to be an open entry for the whole set and the title of the individual volume title appears alone in the contents note.  OCLC recommends that you consider these ambiguous vendor records to represent cataloging for the individual volume title found in the contents note and to edit the record accordingly.  Specific cases will differ, but that editing might include:  moving the individual volume title to field 245, substituting the individual volume’s pagination for the open entry in field 300, removal of the contents note (or detailing the contents of the particular volume in place of that volume’s overall title), changing the date to that of the specific volume from the open date of the whole set."

*****

Jay Weitz
Senior Consulting Database Specialist
OCLC Online Computer Library Center
MC 139
6565 Kilgour Place
Dublin, Ohio, USA 43017-3395

Phone:  614-764-6156
Fax:      614-718-7195
E-mail:  jay_weitz at oclc.org

----------------------------------------------------------------

From: Goodson,Luanne
Sent: Friday, September 26, 2008 10:43 AM
To: 'OCLC Enhance Libraries'
Cc: OCLC Enhance
Subject: RE: [Enhance] Vendor records for individual vols. in set

Hi Robert,

Since BFAS is clear that both set records and individual part records are allowed to be in WorldCat at the same time, then users can either enhance the set record, or enhance each individual volume record.  If one of those does not exist (e.g. the set record) then it should be created.

Changing a record for a multi-part item to a record for an individual volume would be like changing a record for a serial to a record for a monogranph.   

The examples below are legitimate, albeit with very confusing 300 fields.  It is clear from the 020 & 500 fields that these are intended to be for each individual volume.  If there is no record for the entire set a new one should be created. 

I hope this clears things up a bit,
Luanne

Luanne Goodson
Consulting Database Specialist
OCLC Online Computer Library Center
6565 Kilgour Place    MC 139 
Dublin, Ohio, USA 43017-3395

Phone: (800) 848-5878 x5274
Toll-free fax: (866) 709-6252
E-mail:  enhance at oclc.org  

-----Original Message-----
From: enhance-bounces at mailman1.u.washington.edu [mailto:enhance-bounces at mailman1.u.washington.edu] On Behalf Of Robert Rohrbacher
Sent: Thursday, September 25, 2008 4:51 PM
To: enhance at u.washington.edu
Subject: [Enhance] Vendor records for individual vols. in set

Hello,

	I have a question about enhancing vendor records. Frequently, vendors such as Harrassowitz and Touzot enter separate records for each volume of a monographic set. On the one hand, we're encouraged to enhance vendor records. On the other hand, according to OCLC's Bibliographic formats and standards: "A record for a multipart item or serial and records for their individual parts or issues may coexist. If a record for an item as a whole exists, you can create a record for a part and vice versa." What should a cataloger do in such a situation? Should one create a new record for the set, or enhance one of the records for the individual volumes and report the rest as duplicate records?
	Here's an example:

Vendor record for v. 1:
040  OHX ǂc OHX
0167 989520900 ǂ2 GyFmDB
020  9783868380019 (v. 1 : hd.bd.)
020  3868380019 (v. 1 : hd.bd.)
0290 OHX ǂb har085014890
072 7B ǂ2 lcco
090  ǂb
049  STFA
24500Proceedings of the 30. International Ludwig Wittgenstein Symposium, Kirchberg am Wechsel, Austria 2007.
260  Frankfurt : ǂb Ontos, ǂc 2008.
300  2 v. ; ǂc 22 cm.
440 0Publications of the Austrian Ludwig Wittgenstein Society ; n.s. ; ǂv v. 6 500  International conference proceedings.
50500ǂg Volume 1. ǂt Wittgenstein and the philosophy of information / ǂr Alois Pichler, Herbert Hrachovec (eds.) --
938  Otto Harrassowitz ǂb HARR ǂn har085014890 ǂc 79.00 EUR

Vendor record for v. 2:
040  OHX ǂc OHX
0167 989520900 ǂ2 GyFmDB
020  9783868380026 (v. 2 : hd.bd.)
020  3868380027 (v. 2 : hd.bd.)
0290 OHX ǂb har085015127
072 7B ǂ2 lcco
090  ǂb
049  STFA
24500Proceedings of the 30. International Ludwig Wittgenstein Symposium, Kirchberg am Wechsel, Austria 2007.
260  Frankfurt : ǂb Ontos, ǂc 2008.
300  2 v. ; ǂc 22 cm.
440 0Publications of the Austrian Ludwig Wittgenstein Society ; n.s. ; ǂv v. 7 500  International conference proceedings.
50500ǂg Volume 2. ǂt Philosophy of the information society / ǂr Herbert Hrachovec, Alois Pichler (eds.) --
938  Otto Harrassowitz ǂb HARR ǂn har085015127 ǂc 79.00 EUR

	Please note some vendors do this a bit differently. Some include the analytic title in $p of the 245.

Thanks,
Robert J. Rohrbacher
--
Robert J. Rohrbacher
Social Sciences and Government Documents Cataloger Stanford University Libraries
phone: 650-725-7992
fax: 650-725-1120
rrohrbac at stanford.edu
_______________________________________________
Enhance mailing list
Enhance at u.washington.edu
http://mailman1.u.washington.edu/mailman/listinfo/enhance