DOCLINE - Adding Holdings for Electronic Journals to SERHOLD

[NNLM PNR]

The forwarded message below was sent to Canadian DOCLINE libraries, and
it's worth repeating for the rest of the Pacific Northwest audience.
Briefly, please feel free to add to SERHOLD any ejournals to which you
subscribe *if* your subscription/licensing agreement includes permission
to use the content for interlibrary loan.  If you do not have permission
to use for ILL, don't add to SERHOLD.  (See forwarded message below for
more details)

How do ejournal holdings in SERHOLD relate to the holdings entered by
LinkOut participants into the LinkOut Holdings Submission Utility?  They
are two powerful, but very different, systems created for different
purposes.  One is the foundation for routing of DOCLINE ILL requests, the
other makes it possible for libraries to inform their users about ejournal
availability by displaying an icon as part of PubMed search results.
SERHOLD and LinkOut do not at present communicate holdings information
between one another.

If you have questions, please do not hesitate to contact Susan Barnes at
206-221-7425 or sjbarnes at u.washington.edu.

> -------- Forwarded Message --------
> Subject: DOCLINE - Adding Holdings for Electronic Journals to SERHOLD
> Date: Wed, 11 Jul 2001 15:40:53 -0400
> From: "Brown, Beverly" <Beverly.Brown at NRC.CA>
> Reply-To: Canadian Medical Libraries List <CANMEDLIB at morgan.ucs.mun.ca>
> To: CANMEDLIB at morgan.ucs.mun.ca
>
> The academic libraries and any other library with access to electronic
> journals that can be used for ILL are encouraged to add holdings to
> SERHOLD.
>
> The procedures are outlined below.
>
> The physical format for e-journal in SERHOLD is CR (Computer File,
> Remote).
>
> *       If you have only the electronic version:
> Choose CR as the format and enter all the remaining fields (Retention
> Policy, Acquisition Status, Holdings, etc.) as appropriate.
>
> *       If you have holdings for the paper version and want to add
> holdings for an electronic version:
> Find your existing holdings record in SERHOLD. Click UPDATE.  Click ADD
> DIFFERENT FORMAT (found on the grey bar at the bottom of the screen).
> Select CR as the physical format and fill in the other fields as
> appropriate.  Click ADD.
>
> This information is found in the DOCLINE FAQ "How do I add an additional
> holdings record for holdings in a different physical format?".  The
> direct link is http://www.nlm.nih.gov/services/doc_addadtl.html
>
> You will now have two records for the same title.  Both records will
> show in any search of SERHOLD, on your library's holdings list and on any
> union list product.
>
> Please note that the physical format of your holdings does not affect
> the routing of DOCLINE requests.  When you receive requests as a potential
> lender, the physical format of your holdings is not indicated.
>
--------------forwarded by

National Network of Libraries of Medicine, Pacific Northwest Region

University of Washington                        nnlm at u.washington.edu
NN/LM PNR                                       800-338-7657
Box 357155                                      206/543-8262
Seattle, Washington  98195-7155                 206/543-2469 (FAX)