[PNRNews] Notice: upcoming DOCLINE Serial Holdings work (fwd)

[NNLM PNR]

---------- Forwarded message ----------
Date: Thu, 19 Aug 2004 08:25:50 -0400
From: NLM DOCLINE <docline at MAIL.NLM.NIH.GOV>
To: DOCLINE-L at LIST.NIH.GOV
Subject: Encoding Level 2 Holdings

All,

NLM and your Regional Medical Library have established the goal to eliminate
all encoding level 2 serial holdings from DOCLINE.  Encoding level 2
holdings are serial holdings that do not indicate which volumes and/or years
are owned.  Because DOCLINE is unable to route requests properly for
holdings with this encoding level, we are requesting that libraries upgrade
all Level 2 holdings to Level 3 by adding volume and/or year data to the
serial holdings record by the end of 2004.

Level 2 holdings that are not upgraded by December 31, 2004, will be
deleted.

At this time, almost 300 libraries have at least one Level 2 holdings
record.  Your Regional Medical Library will contact you within the next two
or three weeks if your library has any Level 2 holdings to be upgraded.  It
would be helpful if you would upgrade these holdings as soon as possible.

The majority of the encoding level 2 records were created many years ago in
the old SERHOLD system.  Users cannot create Level 2 holdings using DOCLINE
Serial Holdings or OCLC to SERHOLD batch update; however, new level 2
records may be created by the NLM Titlechange program in certain
circumstances.  See the FAQ What happens to my holdings when a title changes
(http://www.nlm.nih.gov/services/doc_titlechange.html).

Thank you for helping to make DOCLINE routing work more efficiently and for
keeping your holdings records up-to-date.

Deena Acton

DOCLINE Customer Service
National Library of Medicine
US:  1-888-FINDNLM (press 3, then press 1)
Intl:  301-594-5983 (press 3, then press 1)
http://docline.gov

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National Network of Libraries of Medicine, Pacific Northwest Region

University of Washington                        nnlm at u.washington.edu
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Seattle, Washington  98195-7155                 206/543-2469 (FAX)