RHSA Minutes for 6/1/98

[Residence Hall Student Association]

RHSA General Council Meeting Minutes - 6/1/98
(Courtesy of Patty Lynch, the new Administrative Manager)

*Attendance via Sign-in Sheet*

The meeting was called to order at 4:13 PM by RHSA President-elect Dan
Griffing in McMahon's Sadd Cafe.

*Guest Speaker*

Jeannie Nata, Program Manager of Custodial Services, came to the General
Council meeting today to get feedback on ideas for keeping expensive
lounge furniture in the main lounges without having to lock them down.  

Jeannie Nata: The reason the furniture we buy is so expensive is that once
we have it we can repair it easily and with little hassle.  We understand
that the main lounges are public areas, but we'd like to know what some
suggestions are for keeping the lounge furniture where it is.

Sarah Battersby: Would there be an option for RAs to check out the lounges
if we were to look them when the front desks close?

Jeannie Nata: Yes, and students maybe to as well. 

Heather Bettinger: I like the idea of locking the lounge rather than
bolting the furniture down.

Valerie May: I agree that students really hate the bolted down furniture.
I helped out with the Hagget NW Block Party, and had to put those bolts
back in at 1 AM and it was a hassle.

Kent Singleton:  Recommends for the RAs to lock the lounges on 11 or 1 AM
rounds

Jeannie Nata:  What about suggestions for a more open lounge like Terry's
Main Lounge?

Melissa Metzger: Recommends surveillance cameras

Kent Singleton: Recommends connecting furniture together so it's harder to
move, or get out the doors.

Jon Boehm:  Instead of expensive surveillance cameras, just mirrors that
would make people think they're being recorded.

Kent Singleton: No way to surveillance of any kind.  RAs are already
accuse of sniffing under doors, etc. We don't want residents to feel like
they're being watched in their homes.

Dawn Mott: Agrees with Kent.

Aurin Ballou: Agrees as well, and offers that maybe the students aren't
even the ones taking the furniture.

Jeannie Nata:  Locking the Fishbowl in Lander Hall has been a success, RAs
lock at 11 o'clock rounds, and custodial staff unlocks in the morning.

Kent Singleton:  What about the furniture on floor lounges that
disappears?

Lisa Seward: Should definitely keep lounge furniture mobile.

Aurin Ballou:  Labeling the furniture for where it belongs.

Stacey Koch:  Have to be careful with labeling, students can start doing
labeling of their own on other floor's furniture.

Jeannie Nata:  What I'm getting is that we should:
	--Do whatever we can to NOT bolt down the furniture
	--Put pieces together
	--Lock doors to lounges that can be locked
	--Look into the issue of the pros and cons of surveillance. 

Kent Singleton: Maybe you should consider closing the doors just so the
furniture couldn't get out, but people could get in? 

Patty Lynch:  What about people with disabilities? Don't want to infringe
on anyone's rights.
  
Jeannie Nata: Yes, and fire codes would be an issue too. Thank you for
your time  

At 4:30 PM, Dan Griffing moved to skip old business due to lack of quorum,
and move onto Officer Reports

President Dan Griffing Announced:

At the last BOC meeting the 1998-99 budget was approved, and a $3 SAF fee
for next year in addition to the $35 fee for the IMA expansion.  This
three dollar increase will help raise the funding for the Hall Health
physicians in order to offer them a competitive salary, as well as
equipment for the ECC.

Vice-President Sarah Battersby announced:

I don't have much to say, would like to pass on to Sandy Buffalo for a
CASA update.

Sandy Buffalo:  Working on 101 alcohol free things to do at UW, email any
ideas to her.

Sarah Battersby:  Lisa, why don't you talk about CAC

Lisa Seward:  Pleas ask around Res. Halls for participants for a new chair
of CAC.  Food Services has decide to change milk vendors from Echo Springs
to Darigold due to recent problems of sour milk.

Dan Griffing:  It was decided last year to contract milk out to one vendor
only.

Sarah Battersby: anyone interested in joining any committees for next year
may contact her.

Future Budget Director, Lisa Seward announced:

The current budget is at $2240.00 and we have three proposals to vote on
today:
1.  A $76.00 proposal for the Peer Ed Conferencenot retro-active funding
2.  A $500.00 proposal for RHSA double-sided pens
3.  A $250.00 proposal for DAWG's toys

Matt Kaser: Requesting for council vote on proposalsmotion withdrawn.

Sandy Buffalo speaking on the $76.00 proposal:  This is a conference for
all the peer health groups on campus to get together and do some
workshops.  The money is for a fruit tray and other stuff.

Matt Lewis:  What groups is this for?

Sandy Buffalo:  It's for the enhancement of peer health organizations on
campus.

Sherry Steinaway: It's to provide programming for peer health groups.

Lisa Seward moved for a voteY-16, N-0, A-4 proposal passes.

Aurin Ballou: Point of information; Can we suspend the bylaws for the
proposal over $500?

Lisa Seward:  Move to consider the pen proposal.

Dawn Mott:  Since we have a lot of money left over for the year, these
pens would be a good way of advertising again this year.

Aurin Ballou:  Moves to suspend bylawsthere is a second for Article V,
Sec.2 C5. Moves to vote; Y-17, N-0, A-3, bylaws are suspended.

Lisa Seward: Moves to vote on pens; Y-14, N-0, A-4, the proposal passes.
Let's consider the proposal for DAWG's toys.

Sarah Battersby:  These toys will be given out to coordinators for all
their hard work.

Jon Boehm:  Moves to vote, there is a second.  Y-12, N-1, A-5.  Is this
all the money we're spending for the year? Is there a way we can donate?
Or does it just evaporate?

Matt Kaser:  Moves to suspend Sec. 2c so that all the left over money goes
to the administrative budget of the RHSA Exec.

Jon Boehm: Moves to vote, there is a second, Y-14, N-0, A-3.

Dan Griffing: Moving on to the NCC report.

Future National Communications Director, Melissa Metzger announced:
	--NACURH was fun
	--Sherry won the advisor of the year award.
	--Dawn got an award for excellence
	--Matt and Trista got their four year pins.
	--NACURH will be in Wisconsin next year.
	--PACURH will be in San Jose
	--We're finishing care packs today.

Future Programming Director, Valerie May announced:

The only thing I have is to talk about the cancellation of Husky Stadium
for NW Block Party and SW Fest. Take is away Duc.

Duc Le:  We were missing a signature from Paul Brown so the plug was
pulled on the whole event.

Melissa Metzger: Has anybody talked to people responsible?

Duc Le: That's been delegated to Sherry.

Dawn Mott: Moves to return to old business.

Dan Griffing:  Just one more officer report.

Future Administrative Manger, Patty Lynch announced:

I have nothing at this time, take it away Trista.

Trista Charlton:  There will be one more newsletter, if you have any
article please send them to me.  Please come to McCarty reception.

*Bill 98-3*

Sarah Battersby:  Issues with Art. IV Sec. 4E, would like it to read: 
If the total numbers of votes cast is less than quorum, then abstentions
for this specific vote will count as votes cast.

Dawn Mott:  Abstentions shouldn't count as votes cast, if anything the
motion should be tabled.  If the majority abstains then there is obviously
something off about the proposal.

Sarah Battersby:  Abstentions will just count as votes cast, not as yay or
nay.

Matt Kaser: Point of clarification; there are other avenues with which to
reconsider votes.

Sarah Battersby: Moves to vote, there is a second, Y-6,  N-2, A-11. Motion
fails.

Dan Griffing: Consider the motion as is.  More discussion?

Melissa Metzger: I agree with the motion due to the fact that we're a
small council.

Lisa Seward: I agree with Dawn that the motion should be tabled.

Trista Charlton:  There is the option of editing proposal and resubmitting
it.

Jon Boehm: Move to have the proposal read:
If the total number of votes cast is less than quorum, than the council
has no opinion and the proposed may resubmit the legislation after changes
are made.  There was a second, Y-7, N-2, A-9, motion fails.

Dawn Mott: Move to consider original amendment, there is a second, Y-11,
N-1, A-7, motion passes.

Trista Charlton:  Moving on to Art. V Sec II, B.  

Melissa Metzger: This proposal is addressing the need for some
pre-budgeting of RHSA funds before the year starts.

Dawn Mott:  What does general Council think of this?

Heather Bettinger:  The reason we have all this money is because a lot of
programs fell through.  Maybe pre-budgeting will help with follow-through,
and we can be an example for students.

Sonja Nybo:  HPC uses budgeting this year and it
worked well.  I know that McMahon didn't and all there money is gone.

Dawn Mott:  Is it better to spend all the money or to have a lot left
over?

Melissa Metzger:  McMahon's budget was a mess due to a lack of thinking
ahead.

Aurin Ballou:  Maybe by budgeting we can also set an example for the ASUW.

Patty Lynch:  Budgets can go either way during the course of a year, it's
better to be prepared than not.

Valerie May: Move to vote, there is a second, Y-14, N-0, A-2, motion
passes.

Trista Charlton:  The last section of Bill 98-3, discussion on Article IX
new proposed reading.

Matt Kaser:  Likes the original proposed amendment in Bill 98-3 because it
makes clear that the Sturgis is third authority in the hierarchy after RHSA 
constitution and Bylaws.

Dawn Mott:  Opposed to setting in the constitution anything about
parliamentary procedures, it should be up to each year's exec boards to
decide on what rules to follow.

Melissa Metzger:  Agrees with Matt, Sturgis is very easy to follow.

Trista Charlton: Moves to change the bill to read:
Meetings of the RHSA General Council shall operate in accordance with the
RHSA Constitution and Bylaws, and questions of Parlimentary Procedure
shall be answered by referring to the most recent edition of Sturgis
Standard Code of Parliamentary Procedure. There is a second.

Sarah Battersby: Moves for a three-minute recess at 5:27 PM.

*Reconvene at 5:30 PM*

Trista Charlton:  I move to withdraw my proposal.

Matt Kaser:  Moves to amend Art. IV Sec 5B, which says:  The
Vice-president answers all questions of parliamentary procedure.  The 
proposed amendment would add "consistant with the most recent edition 
of Sturgis Standard Code of Parliamentar Procedure." There is a second,
Y-13, N-1, A-3, motion passes.

Dan Griffing: Let it be noted that at 5:33 PM I yielded the chair to Sarah
Battersby in order to discuss my proposal of 98-4 of the ad hoc Program
Committee.  Moves to vote, there is a second, Y-15, N-0, A-3, motion
passes.

Hall Council Reports:

HA!--Matt Pruitt is next year's president, and there is an end of
the year BBQ on Fri.

MC^2--not much to report.

HPC--Matt Schafer is next year's president, and we had fun at the NE
Block Party

MacCity--Have one more meeting, please attend memorial scholarship
on Tues.

MHSC3--Last meeting tonight

TLHC--Last meeting tonight.

*Advisor Report*

Derek Levy: There is the student employment ice cream party on Tuesday
afternoon.  Finals week quiet hours begin on Wednesday at 7 PM.  There is
an end of the year clothing, canned food, and school supplies drive, boxes
in every hall.

Sarah Battersby: Returns chair to Dan Griffing at 5:40 PM

Dawn Mott:  OTMs are due June 8th by 5 PM via email or in the office.

Trista Charlton, current Administrative Manager, handed out prizes for
perfect attendance and awarded everyone an "on the ball" award.

The meeting was adjourned by Dan Griffing  at 5:45 PM.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
        University of Washington Residence Hall Student Association
	  Box 355606  *  Seattle, WA  *  98195  *  (206) 543-5251 
      rhsa at u.washington.edu * http://weber.u.washington.edu/~rhsaweb/